JOB- Kennan Institute Program Specialist, Washington, DC
Posted by: Markian Dobczansky <Markian.Dobczansky@wilsoncenter.org>
The Kennan Institute announces a job opening for the position of
Program Specialist. Applications will be accepted until April 16,
2007. For more information and for instructions on how to apply,
please visit www.wilsoncenter.org/employment
Program Specialist
Kennan Institute (covering Russia and surrounding states)
Announcement number: WC-07-12T
OPENING DATE: April 1, 2007
CLOSING DATE: April 16, 2007
SERIES/GRADE: WW-0301-09 ($46,041 - $55,249 per year commensurate w/
experience)
LOCATION: Washington DC
WHO MAY APPLY: All qualified candidates may apply.
DUTIES: This position works as the focal point for the financial and
administrative needs of the Kennan Institute (KI) by assisting the KI
Director with managing accounts, personnel and the day-to-day
administrative operations, including financial aspects of two regional
offices in Moscow and Kiev. To this end, the incumbent also supervises
the administrative work of the Institute's program assistants. As the
financial specialist, this position serves as the financial focal
point for all Institute accounts and programs; assuming responsibility
for assuring availability of funds; determining propriety of their
use; ensuring federal appropriated monies received and its trust funds
are properly allocated/obligated and accurately tracked/reconciled;
and maintains all financial and endowment contribution records for the
Institute. Processes appropriate purchase orders, invoices, travel
authorizations and vouchers to assure timely and accurate payment to
vendors and travelers. The incumbent summarizes budgetary data from a
variety of sources for use in preparing budgetary estimates for future
years' allocations; reports on spending trends; revises budget
estimates to accommodate variations in cost and/or program changes.
Accompanies Director to all meetings requiring financial and budgetary
expertise. In addition, establishes appropriate payment schedules for
all Institute scholars and ensures that scholars' stipend checks are
issued. Assists with the preparation of appropriate documents to
foreign fellows and their families to enable them to obtain exchange
visitor's visas to enter the United States, and also to exit and
re-enter the U.S. when necessary. Oversees the processing of paperwork
for Institute activities (i.e., travel, logistics, and catering
arrangements). Manages time & attendance procedures to ensure that
funds are appropriately charged. Performs other related financial and
administrative as assigned.
QUALIFICATIONS: Minimally qualified candidates must have at least one
year of specialized experience directly related to the duties of this
position. In addition, minimally qualified applicants must meet the
selective factors listed below.
SELECTIVE FACTORS (mandatory):
- Previous financial management experience to include experience
implementing financial accounting and funds control procedures.
- Previous experience developing budgets using programs such as MS
Excel or budget software package.
- Personal computer skills to include the ability to use spreadsheet
or financial management software to reconcile accounts, post
obligations, update budgets and generate reports for use by management
officials.
- Ability to communicate with a wide range of individuals.
QUALITY RANKING FACTORS(desirable):
- Federal grant management experience to include knowledge of
relevant OMB circulars.
- Experience working with international organizations on a variety of
financial and/or administrative matters.
- Russian and/or Ukranian language facility.
- Previous office management experience.
- Working knowledge of scholar programs and relevant J-1 visa processing.
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